Additionally, familiar with the Intelligence Community, its members, and organization, Familiarity with U.S. Government agency wide staffing and tracking systems, Familiarity with administrative personnel, physical, and information security policies and RESPONSIBILITIES as outlined in specific directives and instructions for DoD classified programs, Bachelor’s degree required (majors in Psychology, Finance or Communications preferred) Minimum 8 years’ experience supporting at an executive level, preferably supporting the CEO, Has some knowledge of P&Ls and strategic planning process, Team player with a customer service attitude and a track record of initiative in taking on additional responsibilities with a strong commitment and demonstrated ability to improve processes, Exceptional verbal and written communication skills exhibiting discretion, professionalism and confidentiality is crucial. Including, but not limited to, team meetings, business partner events, virtual town halls with over 800 participants, 25% Complete non-routine, complex projects, assignments which may include creating spreadsheets, databases or other confidential documents. Takes ownership to anticipate needs and adept at managing up and downstream to ensure deliverables are met timely and accurately, Customer service focused, takes initiative to add value, and collaborates in a manner that holds team success top-of-mind, Demonstrated ability to multi-task and prioritize work with strong attention to detail, even with frequent interruptions, Advanced level PowerPoint preferred with solid experience in developing presentations. The skillset described in a successful Administrative Executive resume sample includes confidentiality, excellent organizational skills, communication abilities and problem solving capacities. © 2021 Job Hero Limited. This … Less than 10%, Associate degree in an administrative field or equivalent, Minimum 7-10 years' experience in an office environment, with at least 2 years supporting senior level staff, Excellent organizational skills to effectively prioritize duties and responsibilities, Solid verbal, written, and grammatical skills including telephone etiquette. It’s actually very simple. Proven ability to communicate clearly and concisely, Ability to multi-task and provide cross organizational support, Positively represent Teradata through proper phone etiquette, and efficiently routing and screening messages, Demonstrated ability to perform research, gather data, and basic data analysis, Ability to look at a computer monitor for extended periods of time, Ability to sit for at least 8 hours/mostly sedentary work, Occasional reaching, stooping, bending, kneeling, crouching, Ability to see clearly at 20 inches or less, Our total compensation approach includes a competitive base salary, 401(k), strong work/family programs, with medical, dental and disability coverage, Plans, coordinates and ensures schedule is followed and respected, Works closely and effectively with the COO to keep him/her well informed of upcoming commitments and RESPONSIBILITIES, following up appropriately, Managing expenses, inclusive of following accurate company procedures for record keeping, filing and expense reports, Tracks and monitors action items inclusive of following up as needed, Plan events and amenities, assisting all attendees with travel arrangements, as needed, Competing demands, and demonstrates the highest level of customer/client service and response, 6+ years of experience supporting a very high level executive for rigorous sectors such as investment banking, private equity or VC companies, Strong command of English language and grammar, Strong verbal and written communication skills, and ability to communication effectively with all levels, Flexibility and a professional/approachable appearance and helpful demeanor - A positive, upbeat personality and excellent interpersonal communication skills, Highest moral and ethical character. Ability to anticipate the needs of the executive and team, Fully proficient on all Microsoft products including Powerpoint, Excel, Word and Outlook, Travel on occasion to manage offsite leadership and client meetings, Handle purchasing card management, monthly budget tracking (including POs, invoices and accruals) and updating and interfacing with accounting as needed, Associates degree or equivalent; Bachelors highly preferred; typically requires experience supporting a senior leader preferably in a global, public company however, experience may be a less important factor relative to a candidate's demonstrable skills and behaviors, The ability to learn new software applications and administrative tools and gain proficiency quickly, Greeting/ Checking visitors, vendors, and employees, Have the ability to tactfully deter unwanted guests, Answering incoming calls and gives clear concise information to callers, Has knowledge of commonly-used concepts, practices, and procedures within a particular field, May Assist Executive Assistants with various tasks, Travel arrangements - Assisting Executive Assistants, Itinerary documentation – Assisting Executive Assistants, Calendar Management – Assisting Executive Assistants, Coordinates and communicates with building receptionist/ lobby with public transportation arrangements, Maintain senior management calendars, schedule appointments and conference calls, Support special projects and reporting as requested, Positively represent Teradata through proper phone etiquette, and efficiently routing and screening messages. Additional Administrative Resumes are available in our database of … Direct support to the Executive Director and the Board of Directors, Managed office area including greeting applicants and clients, operating multiple lines on office phone, and in person requests for information, Provided administrative and business support to CEO and Managing Director of major company offering engineering services for offshore oil and gas industry in Southeast Asia, Recreation And Leisure Services Administration. Those seeking a position as an Administrative Executive should be able to display academic study or experience in the business administration field in their resumes. , organizes, prepares and reviews executive reports and presentations, arrange complex travel plans, itineraries, and agendas, Experience in an executive administrative capacity, Experience learning enterprise software tools including Oracle, Computer skills including Microsoft Office, Manages several calendars within the U.S. operations office, Works closely and effectively with the COO to keep him/her well informed of upcoming, Arranging complex and detailed travel plans, itineraries, agendas, and compiling documents for travel-related meetings, Expert level written and verbal communication skills, Strong work tenure: seven to ten years of experience supporting C-Level Executives, Experience and interest in internal and external communications, Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), SharePoint and Adobe Acrobat, Manages the workflow of multiple critical issues within a continuously adapting schedule for the assigned SE, cognitive of the criticality, sensitivity, and confidentiality of the issues both internally and externally within the client, other Intelligence Community organizations, and other Federal Organizations, Performs a comprehensive range of direct executive office support for a designated Senior Executive, Monitors and coordinates systemic impacts of e-mail for action items and gleans items from staff meetings and weekly reports that require action; creates a system to generate reminders of completion deadlines, Drafts and prepares non-routine letters, memos, documents, and various reports requiring comprehensive knowledge of methods, policies, regulations, procedures, and organization for the SE’s signature, Answers phones; places, screens, and refers calls to appropriate resources; takes messages and follows-up accordingly to ensure adequate resolution of issues and concerns, Researches and prepares background information and/or talking points papers, as needed on the meeting attendees and/or topics of interest for the meeting, Receives, sorts, and screens incoming mail; categorizes and prioritizes response needed. Uses initiative to prepare responses for signature and to assemble background information from a variety of sources, Develops and maintains accurate records and files management systems, Makes appointments, travel arrangements, and itineraries; assembles or ensures that packets of information or briefing materials are prepared. ), Responsible for all secretarial duties in support of the team, Strong proficiency in MS Outlook, Word, Excel, PowerPoint, Explorer, and Adobe Acrobat, Excellent typing and word processing skills; basic spreadsheet skills, Strong interpersonal skills; ability to work with all levels of DRC professionals, Outstanding organizational, time-management and prioritization skills, Detail-oriented, resourceful and flexible, Follows up to ensure assignment completion/issue resolution, Creative – identifies new and improved ways of doing things, Ability to research, analyze and synthesize large amounts of data, Familiarity or better in Westlaw/Lexis-Nexis, Pacer, Concordance, and internet research tools, High levels of discretion, professionalism and independent judgment, Ability to work independently as well as collaboratively; functions well in a team environment, Ability to work well in a dynamic, fast paced-environment and under deadline pressure, A minimum of five years of applicable experience in a paralegal or paraprofessional position, preferably in a large law or consulting firm or in-house legal department, Paralegal Certificate from an approved ABA program and/or equivalent work experience is a plus, Managing calendars, scheduling onsite and offsite meetings, and handling all related logistics, including but not limited to: reserving hotel accommodations, coordinating meeting room set-up, preparing for video conferences, conference calls, and ordering catering and assisting in preparation of meeting materials, Make travel arrangements (airline and hotel reservations) for all team members, Draft and type correspondence and answering questions, Develop and update complex Word documents, PowerPoint presentations, and Excel spreadsheets, Prepare meeting materials including assisting with creating of the presentation, handouts and other related materials as well as printing, binding and collating of materials, and creating binders, Support the functions with budget management, monthly budget tracking (including PO's, invoices and accruals) and updating and interfacing with accounting as needed, Process expense reports for department leadership and serve as general point of contact for reports submitted, Assists in managing and tracking key departmental documents via ShareDrive and SharePoint, Provides updates to Facility team as and when required including office needs services: printer’s maintenance, supplies, Ensure business resumption plans are in place for the team, Coordinate projects as needed for specific departments, Bachelor’s degree plus a minimum of 4-6 years of project analyst and administrative experience required; preferably in a global, public company, Proven ability to exercise good judgment in setting priorities and interacting with internal and external contacts, Should have familiarity with invoicing and approval systems, basic accounting, and project management, This person needs to be a team player and collaborate with other admins to deliver support to all of Data, This person should be flexible to work out of both FC and PA with more time likely in PA, Serve as a first point of contact for executive and developing systems to prioritize executive's time and activities, Help build the Data team culture by organizing team-wide events, Provide support to the SVP, other VPs on the team, and the general Data organization, A Bachelor's Degree (or equivalent) and 5+ years of administrative experience required, preferably in a global, public company, 5+ years administrative experience supporting a senior executive of a global team. – e.g. Tips for Creating a Great Admin Executive CV. - Choose from 15 Leading Templates. Organized AP/AR records and maintained credit card records for reconciliation each month. Collaborated in all aspects of marketing and online promotions. Here is a sample of entry level executive administrative assistant resume – Feel free to copy-paste and adapt it to build your resume to apply for the job you want. Objective : Executive Administrative Assistant with over four years of experience managing executive offices for Sr. Director, V.P. in. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. Administrative Resumes. Meeting the requirements of the rolling REF. Able to work with little to no supervision. No need to think about design details. Oracle iProcurement, Oracle iExpense) and technology to complete tasks, Strong verbal and written communication skills, and ability to communicate effectively with all levels, Bachelors' Degree (or equivalent) and 8 years of Executive administrative experience required, preferably in a global, public company, Must have experience in supporting a senior execituve in a fast paced and demanding work environment, Demonstrated professionalism, discretion and experience in working with highly confidential information, Ability to effectively communicate (excellent verbal and written communication skills) and collaborate with a diverse range of people and job functions, Strong focus on customer services, team player mentality and ability to work collaboratively with others, Fully proficient on all Microsoft products including Excel, PowerPoint, Word and Outlook. Advanced level Word and proficiency in Excel and Outlook, Ability and openness to actively use different internal systems (e.g. Attention to detail and project management are essential skills for administrative professionals. Download Executive Administrator Resume Sample as Image file, Executive, Senior Executive Resume Sample, Provide administrative support to VP of Finance and other leaders of the department including scheduling meetings, supporting with expense reports and travel arrangements, This position will involve managing a complex senior executive calendar that includes scheduling meetings and travel, video conferences, trainings (off-site and/or internal), and group events, Perform administrative support duties, including but not limited to drafting and typing correspondence, making copies, preparing binders, answering and screening managers´ phone calls and directing inquiries to the proper party within the team, and maintaining and ordering office supplies, Leads, manages and oversees the development and/or delivery of administrative services training materials and tools; manages the onboarding and training plans for department administrative assistants, Preparing meeting materials including assisting with the creation of presentations, handouts and other related materials as well as printing, binding and collating of materials, Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside clients, Represents themselves in a highly polished and professional manner, supporting the Molecular Diagnostics Business Group as a key liaison to other executive leaders both internal and external to Roche by fostering and maintaining effective relationships with high level internal and external stakeholders, Manage multiple tasks in a fast-paced and rapidly changing environment, Flexibility with hours and a strong work ethic, Expense report preparation and miscellaneous admin/office duties, Communications support and schedule management (draft announcements, calendar, contact, email and phone) as well as travel planning (coordinate itineraries and schedules for international and domestic trips), Meeting planning for CEO such as weekly Executive Leadership Team (“ELT”) meetings, as well as larger meetings throughout the year (includes venue selection, participant reach out and execution of meetings), Presentation management support (PowerPoint for internal and external customers) including development of presentations that could be used for Board of Directors meetings, external financial analysts, and other senior level stakeholders, Manages and maintains the electronic filing system for attorney s/he supports, handles records management, and other document database management tools, Seek ways to improve efficiency; identify challenges, provide ideas for solutions and solicit assistance for resolution, Assisting managers with Records management archiving where necessary, Assists in Outside Counsel Management of budgets and staffing plans; assists paralegals in facilitating the litigation settlement processes, Manage bi-annual All Staff meetings and solution working group meetings including logistics, agenda/materials, on-site support and event management, To collaborate with others in order to make recommendations for developments of established processes and procedures, Prepare itineraries, make travel arrangements, manage changes and adjustments with calendars, Excellent attention to detail, strong planning abilities, ability to lead problem solving, and work independently, Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail, Ability to stay organized and to manage multiple high priorities with a strong attention to detail, Strong attention to detail with the ability to prioritize and multi-task, Strong decision-making and judgment capability, Very strong interpersonal skills and the ability to build relationships, Demonstrated proactive approaches to problem-solving with strong decision-making capability, Highly resourceful team-player, with the ability to also be extremely effective independently, Proven ability to handle confidential information with discretion, be adaptable to various, Excellent organizational skills, including the flexibility and ability to work efficiently and concurrently with multiple organizations and managers, Act as key advisor to the Managing Executive or Business Unit, On request from the Managing Executive or Business Unit Head, attend selected committee meetings on his or her behalf, Ensure that tactical decisions taken by the Managing Executive or Business Unit Head are communicated to the correct audience, Compile a summary of the projects and initiatives underway in the business unit and provide an update to the Managing Exec or BU Head on progress or risks and issues, Coordinate the preparation of formal performance reviews conducted by the Managing Exec or BU Head, Review financial reports prepared by line managers in the business unit and advise the Managing Exec or BU Head of substantial issues and actions that have been created to address these, Review new marketing and internal communication material from a style and content perspective prior to it being reviewed by the Managing Exec or BU Head and request required changes before presenting for signoff, Oversee the planning and execution of business events for the Managing Exec or BU Head such as road shows or employee discussion forums or product launches or customer entertainment events and formal functions, Prepare the key themes presentations and reviews for the Managing Exec or BU Head by researching and packaging detailed content, Oversee the management of the Managing Exec or BU Head's office, Support the Managing Executive or BU Head in the signoff process for risk events, Review write-offs and near misses each month and provide a report to the Managing Exec or BU Head on trends identified and recommended actions, Review Detailed Risk and Control Assessments or Key Risk Scenarios and Compliance Attestations submitted for signoff to the Managing Exec or BU Head and make recommendations for improvement of the contents to the originating party before recommending approval, B Degree in Communication, Business Administration, Finance or Banking, Five (5) years’ experience working in an advisory role preferably in the, Proficient in MS Office (Word, Excel, PowerPoint and Outlook) and the Internet, Excellent verbal/written communication skills, Demonstrate initiative and creativity Ability to prioritize workload, work well under pressure and be pro-active in approach along with being flexible attitude towards working hours, Ability to demonstrate utmost discretion and professionalism at all times Experience in MS Office (Word, PowerPoint, Excel), General administrative duties including calendar maintenance, travel arrangements, and expense filings, Data gathering and analysis including quarterly departmental metrics, monthly status reporting and ad hoc management reporting, Assistance with onboarding new hires into the group, Assistance with power point presentations to senior management, Manage ad hoc projects and reporting as required, Advance proficiency with Microsoft Office, including Excel, PowerPoint and Word, Proficiency with the Bloomberg terminal helpful, Recent and relevant administrative or business work experience, Experience in financial services or technology industries preferred, Over 8 years of administrative experience of increasing complexity, including some years of supporting executive level associateso, Strong background in oral and written communication skills resolving complex issues, Proficient in MS Office(Work, Excel, PowerPoint) and other office tools, Ability to multi-talk successfully to meet deadlineso Ability to effectively interact with all levels of management, Express initiative and independent judgment and strong skills in analytical problem solving, Self-directed individual with strong teaming, organization, people, and collaboration skills, Superior organization skills and strong attention to detail and diligent follow up, Strong time management skills and proven ability to manage multiple tasks and competing priorities, Strong computer skills; mastery of Microsoft Office suite (Word, PowerPoint, Excel, Outlook); Preferred: experience with SharePoint, Salesforce, Able to perform duties without direction; ability to work with a high degree of autonomy, Knowledge of project management techniques, Demonstrated enthusiasm for learning new information; regularly seeking and capitalizing on learning opportunities; quickly assimilating and applying new information, Ability to work effectively and cooperatively with others, and to establish and maintain good working relationships, Bachelors Degree or equivalent work experience, 10+ years of experience in related area of responsibility, Minimum of 5 years' experience in corporate environment working for senior-level executives, Bachelor's degree (7+ years of combined college education and work experience may be substituted for a degree), Minimum 5 years experience providing executive-level administrative support with minimal guidance, Advanced proficiency with MS Office Suite applications, Excellent discretion, judgment, tact and diplomacy, Broad and comprehensive experience, skill and knowledge of business operations, policies and practices, Demonstrated ability to manage multiple priorities and shifting demands while being detail oriented, Ability to produce highly accurate work is essential, as are exceptional written & verbal communication skills, Capability to manage multiple priorities and shifting demands while being detail oriented and producing highly accurate work, Strong professional problem solver, demonstrating initiative and the responsiveness required in dealing with senior level corporate matters, A Bachelor's Degree (or equivalent) and 7+ years of administrative experience required, preferably in a global, public company, Must have experience in supporting a senior executive in a fast-paced and demanding work environment, Must be a self-starter and have a "take charge" attitude; must be able to work with little or no supervision, Fully proficient on all Microsoft products including Excel, Powerpoint, Word and Outlook, Manage a complex calendar that includes scheduling meetings and travel, video conferences, trainings (off-site and / or internal), group events and booking conference rooms, Manage and address escalated complaints/issues from Visa cardholders coordinating with Corporate Communications and respective functional group accountable for action, Act as a liaison, problem solver, and facilitator as the first contact for the senior leader, Manage quarterly All Staff and Quarterly Senior Leadership Meetings including logistics, agenda/materials, onsite support and event management, Travel on occasion to manage offsite leadership and client meetings, approximately 3-4 times per year, Help manage departmental communications to internal key stakeholders collaborating with Corporate Communications and Human Resources, Coordinate conference/meeting room set-up, order catering, and make logistical arrangements, Assist with developing and updating complex PowerPoint presentations, Excel spreadsheets and documents in support of team activities, Process expense reports and providing general information to incoming calls regarding Accounts Payables, Purchasing, Travel Policy and Expense Reporting, Support projects as needed for senior executive, Associates degree or equivalent; Bachelors highly preferred; typically requires a minimum of 6-8 years of administrative experience supporting a senior leader preferably in a global, public company, Discretion combined with poise and professionalism in all communications, Must be able to exercise exceptional judgment regarding information which may be confidential or material, non-public, Customer service-focused with ability to work collaboratively with others including interacting with internal and external contacts, Bachelor's degree or equivalent education, At least 5+ years’ experience supporting a very senior-level executive, Significant experience interacting with internal and external executives, Flexibility and an approachable personality, Highly advanced MS Office skills and technologically savvy (Word, Outlook, Excel & PowerPoint), A business mind and one who sees the big picture, An understanding of how to leverage a busy executive's time and willingness to do what it takes to contribute to their, A high level of discretion and confidentiality for both business and personal affairs, Good judgment, strong common sense and excellent attention to detail, Excellent interpersonal skills; exceptional verbal and written communication skills, Exhibit a professional appearance and demeanor at all times, Exercise good judgment in setting priorities, Intrinsically-motivated, highly organized and results-oriented. 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